Native AI
AI that prepares the work, and never posts on its own.
Five250's assistants are built into the ERP's foundations and governed like a new colleague: they start by preparing work for a person to check, earn trust on a visible track record, and only then may be given more.
Incoming customer orders
Photograph the PO. Review a draft order.
Scan with phoneOn Uploaded orders, a QR code opens a page on your phone.
Photograph the customer's POPaper, a PDF, a spreadsheet or an email file all work.
The model readsCustomer, PO number and lines, each tied to the words it read them from.
Code decidesCode finds the customer and items, converts cases to units and prices each line from the customer's prices.
You review beside the documentWhat Five250 could not settle waits under Needs you. Confirm waits until it is resolved, and each correction is remembered.
Numbers cannot be invented
The model writes words. Code writes the figures.
Model text may contain no digits. Every figure and record reference is filled in by code from cited facts, and each person sees only what their permissions allow.
Governed like a colleague
Owners stay in control of every assistant.
AI cannot post
An assistant proposes. A person accepts, edits or rejects it on the ordinary screen, and History marks what came from AI separately from who posted it.
Everything works without AI
Each assistant falls back to its plain-code steps or a fixed template when no model is available. Five250 is a complete ERP with AI switched off.
On, off and a kill switch
The owner turns each assistant on or off, and one switch stops them all at once. Each publishes its steps, what it may propose and its track record.
Every run traced
Steps, timings, model, tokens and outcome, in an activity log.
Costs capped
Token budgets per company, assistant and day, plus a spend limit at the model gateway. Small, fast models by default, a larger one as fallback.
Evaluated before it changes
An evaluation harness runs held-out cases before prompts or models change.
The assistants
Help where the work is.
Incoming customer orders
A customer's PO as a photo, PDF, spreadsheet, text or email file becomes a draft order you review beside the original, with highlights. Corrections teach Five250 that customer's names for your items.
Morning brief
A daily summary for each person of stock problems, expiring holds, and orders and invoices that need attention, cited and filtered to what they may see. Quiet days skip the model.
Exception investigator
Drafts a resolution note for open exceptions, and proposes a blind spot count when only a count can settle it.
Contextual help
Plain-English help on every screen. Help with this explains any refusal. Ask a question answers from what you are allowed to see, within a monthly cap. Send to support passes on the case with a picture of the screen.
Your own AI agents, read-only
Claude, ChatGPT and other MCP clients can sign in with a Five250 account and read the same facts through read-only tools with short-lived tokens.
Voice questions and order matching at scale
Ask the help panel aloud, match orders against large catalogs, and pin models with automatic output checks.
Coming nextDelegated actions
An assistant performs one named action within limits and a review window that a person grants. Designed into the data model, deliberately not switched on.
On the roadmapSupplier invoices and plain-language reports
AI reading of supplier bills, and questions answered over approved, permissioned measures, never free-form database queries.
On the roadmap
See Five250 run a company like yours, from the first order to the trial balance.
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