Accounting
The commercial side of the ledger, in real time.
Five250 owns inventory, receivables, payables, sales, cost of goods sold, sales tax and the till's cash, and posts each event's balanced journal the moment it happens. The trial balance is always current, the reconciliation is always live, and closing yesterday can be a morning's work.
Real-time trial balance
Every posting moves the books the moment it commits.
Go-liveOpening stock and cash, reconciled at the cutover.
Goods arriveThe receipt raises inventory against goods received not invoiced, in the same transaction as the stock.
A shipment is invoicedReceivable, revenue, sales tax and cost of goods sold post with the shipment itself.
The customer paysCash in, receivable cleared. Debits still equal credits, as they do after every posting.
Zero-day close
When the list is empty, yesterday is closed.
Close readiness shows, for any date, everything that stands between that date and a clean close. Finalize it, and Five250 freezes the period's journal into a batch with its reconciliation as evidence, and protects the date from any later posting.
What is built
Books your accountant can trust.
A balanced journal for every posting
In the same transaction as the business event. The database itself refuses an unbalanced entry.
No manual journal entries
Every entry comes from a document, with its source, accounting date, occurrence and recording times, and the versions of the rules it applied. Corrections are linked documents.
Real-time trial balance
For any period, from the postings made in Five250, current to the last committed transaction.
Live control reconciliation
From one consistent snapshot: inventory, goods received not invoiced, payables, receivables, the till's cash, cash in transit, card settlements and sales tax tie back to their open documents. A difference opens an exception.
Close readiness
Reconciliation differences, valuation exceptions, open register sessions, open card outcomes, deposits in transit and unbilled receipts, live for any date.
Finalized batches and a protected cutoff
A frozen batch with its reconciliation at the cutoff and a content hash, as a generic journal CSV and a QuickBooks Online import file (being validated in a QuickBooks sandbox). Nothing can post on or before a protected date.
Margin at a glance
Margin by product, category, customer and location against the previous period, and on the Overview what customers and suppliers owe by week.
Visible business rules
Each rule that decides money, tax, cost or quantities is versioned and readable in Help, and every document shows the version it applied.
US sales tax
Connecticut today: 6.35%, invoice-basis rounding, exempt customers with certificates as evidence, supplier-charged tax on bills. Other states are refused rather than guessed.
Opening balances and the cutover
Open receivables, payables, customer credits and cash imported at go-live, reconciled to the old books, with a cutover the owner accepts.
Coming nextMore states, more systems
Other states through a tax provider, journals pushed straight to QuickBooks, more accounting systems, multi-currency and multi-entity.
On the roadmap
What Five250 is not.
Five250 is not a full general ledger. Bank reconciliation, financial statements, payroll, card payouts and fees, and sales tax filings stay with your accountant's system, which receives a clean, finalized journal instead of re-keyed spreadsheets.
Every costing, revenue and tax treatment ships with worked examples and clears an independent accounting review before release.
See Five250 run a company like yours, from the first order to the trial balance.
Book a demo